Given today’s ever-changing communication platforms, operating any type of business can be a harrowing experience. Even seasoned business owners need to keep up to date and make the most of any new communication method.
Online faxing uses an online account and the Internet to send and receive your faxes via email, usually in an email attachment. Faxes can also be sent to normal fax machines.
Of course, online fax services have been around for a while, but they have great benefits or advantages over the old traditional fax machine. These advantages cannot be ignored if you want to remain competitive in today’s business climate.
So here are seven main benefits of using an online fax service or provider. Each benefit is analyzed in detail, paying particular attention to the positive effects it can have on your business.
1. Security
Security isn’t exactly the first thing that comes to mind when it comes to the Internet, but modern online fax services are extremely secure. With SSL encryption and highly protected online storage, your faxes are private and secure.
Keep in mind that your online fax account is like any other account on the web, you must take simple precautions to keep it safe. Change your passwords regularly, and to be safe, delete all extremely confidential business faxes that you don’t want to fall into the wrong hands.
2. Reliable
The major fax providers are very reliable and trustworthy. They have years of experience providing businesses with all types of faxes. Whether you send a single fax or a bulk fax to thousands of customers, these providers can get the job done.
Unlike traditional faxes, you can check online if your faxes have been received. You can also keep sending a fax until it has been delivered.
3. Multiplatform or multiplatform
Your faxes can be sent and received from numerous modern platforms, including web apps, Fax API, iOS app, Email to Fax, Google Docs … the list goes on. All of this is important because your customers can receive faxes through myriad platforms, ensuring your messages get through.
4. Easy to use
Online faxing is very easy to use. Most services provide you with a web interface / account that you can access anywhere in the world where you have Internet service. All providers give you tutorials and walkthroughs to make sure your faxing is as smooth as possible. You can also transfer your current fax number to your new account without losing business.
Plus, you can easily sign documents. In most cases, you simply upload a document to edit or sign before sending your fax, usually in PDF, TIF, DOC, or JPG format.
5. Scalability
Perhaps one of the main benefits for businesses, large or small, is the scalability of online faxing. Most, if not all, providers have different faxing plans to meet your business needs. In other words, you can expand your fax requirements as your business grows.
Most online fax providers are business ready and you can easily adjust your account for maximum use. This can save you time and money, especially if you have to scale up or down your operations to meet your current business activities.
6. Flexible pricing
All major fax providers have flexible pricing. This can be important if you are just starting a business and funds are tight. Most will have a free plan or a trial so you can check the quality of their services before you buy. Most have three or four different fax plans, which you can upgrade to as your needs and budget allow.
Remember, online faxing is a paperless system, so you won’t have the ongoing costs of paper and ink. You don’t have to buy a fax machine, which can save you money, too.
7. Mobility
Perhaps one of the best benefits of using online faxing is mobility. Obviously, since it is a web-based system, you can send and receive faxes from anywhere in the world. This makes any business mobile and flexible. Your business is not tied to a certain location or specific business hours for that matter. This simply means that it can be open 24 hours a day, 7 days a week.
In short, online faxing is secure, reliable, cross-platform, scalable, cost-effective, easy to use, and mobile. All of these factors can be beneficial to any business or company. These benefits should also be considered when determining how effective or competitive you want your business to be in the future. Choose wisely.
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